SaaS Cost Calculator STOP Overpaying — Own Your Stack
If your 5–20 person team pays per seat for Google Workspace, HubSpot, Mailchimp, Dropbox and Zapier, this SaaS cost calculator shows first-year savings against a one-time Mailcow, SuiteCRM, Mautic, Nextcloud and n8n stack.
Subscription Bill SHOCK Calculator
Adjust the sliders to match your team size. The report compares typical monthly SaaS seats with a one-time self-hosted stack: Mailcow (email), SuiteCRM, Mautic, Nextcloud and n8n.
See the CRM guide for small teams and an n8n Telegram voice-to-PowerPoint bot — custom automation when the packaged stack is not the job.
Here's Your Savings Report, Friend!
Based on your team size, here's the breakdown.
Total Savings in the First Year
That's a reduction in cost, which grows every year!
For UNLIMITED Users
One-time fee. No hidden costs. Ever.
Unlimited Email (Mailcow)
CRM (SuiteCRM)
Marketing (Mautic)
Cloud Storage (Nextcloud)
Automation (n8n)Ready to Own Your Stack, ?
Let's connect and discuss how this solution can be tailored for your business. Or, share this calculator with your colleagues!
What's Inside Your All-in-One Stack?
A complete, integrated suite of powerful open-source tools to run your entire business, hosted on your own private server.
Private Email Server
Replaces: Google Workspace, Microsoft 365
Stop paying per user per month. Get unlimited email accounts, calendars, and contacts on your own domain. Full control, maximum security, and no more surprise bills.
Customer Relationship Mgt.
Replaces: HubSpot, Salesforce, Zoho CRM
A central hub for all your customer data. Track leads, manage your sales pipeline, and provide amazing customer support with unlimited users and endless customization.
Marketing Automation
Replaces: Mailchimp, ActiveCampaign
Nurture your leads automatically. Build complex email campaigns, create landing pages, and score leads based on their engagement, all without contact limits.
Private Cloud Storage
Replaces: Dropbox, Google Drive
Your secure, private cloud for file sharing, collaboration, and communication. Edit documents in real-time and keep your company data safe on your own server.
Workflow Automation
Replaces: Zapier, Make.com
The glue that connects everything. Automate repetitive tasks between your apps and create powerful, complex workflows with a visual, node-based editor.
Dedicated Server
Included. No monthly fees.
Your entire stack runs on a powerful, dedicated server included in your one-time fee. We handle the setup, optimization, and security so you can focus on your business.
Convinced? Let's Talk.
Take the next step towards digital independence. Schedule a no-obligation call to discuss your specific needs.
The Real Magic? Automation.
Your tools are powerful on their own, but they become an unstoppable force when connected. Using n8n, we build custom workflows that automate your business processes, saving you hundreds of hours.
Instant Lead Onboarding
When a new lead enters your CRM, a private folder is instantly created in Nextcloud, and a personalized welcome email is sent from your Mailcow server.
Smart Lead Nurturing
When a lead's status changes to "Long-term" in SuiteCRM, they are automatically added to a specific nurturing campaign in Mautic.
Proposal & File Sync
When you move a deal to the "Proposal" stage in the CRM, the link to their private Nextcloud folder is automatically added to the deal record for easy access.
Work that already shipped
These are real engagements, not anonymous quotes. Custom n8n sits beside the packaged stack when the job is not a one-time install.
n8n · lead intake
Spring Future — AI lead vetting
Multi-stage forms and n8n agents cut manual data entry by about 90% and alert staff on WhatsApp and Telegram for hot leads.
Read the case study
n8n · Telegram
Voice notes to PowerPoint
A Telegram bot transcribes voice, extracts fields with OpenAI, and returns a presentation. Custom automation when the packaged stack is not the job.
See the project
More on case studies and projects.
Frequently Asked Questions
What software is in the self-hosted stack?
Mailcow for email, SuiteCRM for CRM, Mautic for marketing, Nextcloud for files, and n8n for workflows — installed on a dedicated server included in the one-time setup fee. Compare that against typical Google Workspace, HubSpot, Mailchimp, Dropbox and Zapier seats in the calculator above.
Do I truly own my data?
Absolutely. 100%. The entire software stack is installed on your private, dedicated server. We have no access to your data unless you explicitly grant it for support purposes. You own everything.
What are the hidden costs?
There are none. The $1899 is a one-time fee for the software installation, configuration, server setup, and building initial automation workflows. The only recurring cost you'll ever have is the annual domain name renewal (around $15/year), which you pay directly to the registrar.
What if I need support or new features?
We offer optional monthly support and development retainers for businesses that need ongoing help, custom features, or new automation workflows. We can discuss these if and when you need them.
Can this system scale as my business grows?
Yes. We start you on a powerful server, and all the software is built to scale. If you outgrow your initial server, upgrading is a straightforward process with minimal downtime.
Ready to Take Control?
Stop renting your business infrastructure. It's time to own it. Let's build your permanent digital home.
